September 30, 2023

Mastering the Landscape: Product Manager vs. Product Owner

In the dynamic world of product development, titles often get intermingled, leading to a jumble of responsibilities and roles
Mastering the Landscape: Product Manager vs. Product Owner

The past few years have witnessed an upsurge in software-driven products, riding the waves of Agile frameworks. With this surge, comes the proliferation of roles under the product management umbrella, each with its distinct responsibilities.

While mammoth corporations often have a team of professionals steering the product development ship, startups or SMEs might lean towards hiring a singular product maestro. Regardless of the company size, the fundamental question remains:

Do you need someone to steer the product's creation, or someone to build a thriving business around it?

Consider this: If you're looking at the meticulous aspects of product delivery, like features, user stories, backlog prioritization, and sprint agendas, you're probably thinking of a Product Owner.

On the other hand, if your aspirations soar towards building a robust business using a product, focusing on harnessing growth opportunities, a Product Manager with a broader vision is your best bet. Let's dig deeper into the unique attributes of both these roles.

Role Spotlight: Product Manager vs. Product Owner

1. Product Owner: This role, born from the Scrum framework, focuses on “maximizing product value resulting from the Scrum team’s work.” Key responsibilities include:

  • Managing the Product Backlog and prioritization: Imagine a company that manufactures drones. The product owner decides the features for the next drone series, like enhanced camera quality or longer flight time.
  • Stakeholder Communication: This involves bridging the gap between the development team and the stakeholders. Using the same drone example, the product owner might have to liaise with the marketing team to understand customer demands better.
  • Alignment with Product Roadmap: It's about ensuring that the drone’s features align with the long-term vision of the company.

2. Product Manager: A multifaceted role, it involves leading product development holistically. Responsibilities encompass:

  • Multiyear Product Strategy: They sketch the future. If a company wants to venture into AI-powered drones, the product manager crafts a roadmap to achieve this.
  • Technology Dialogues: They might engage with the R&D team to explore innovative battery technologies for drones.
  • Go-to-market Strategies: Collaborating with marketing to create the perfect launchpad for the drone.
  • Cost Management: Imagine our drone has a specific part imported. The product manager would negotiate deals or find alternative suppliers to reduce costs.
  • Customer Engagement: They could attend tech fairs, gathering insights for the next-gen drones.
  • C-suite Communications: Explaining the ROI from introducing AI capabilities to drones to the board members would be their responsibility.

Hallmarks of an Exceptional Product Manager

A McKinsey & Company study from 2022 spotlighted the escalating demand for robust product management prowess. But, what sets a superior product manager apart?

  • Collaboration: The product manager isn't just the "CEO of the product". They are the linchpin that holds the organizational wheel together. It's a myth that product managers can always cherry-pick their budget or team. Instead, their excellence lies in harmonizing customer demands with organizational resources.

Example: A product manager at a software company can't always demand a larger server infrastructure. Instead, they'd collaborate with IT and sales to find a middle ground, ensuring product efficiency without inflating costs.

  • Strategic Thinking: Crafting a product isn't enough. How it aligns with the company's other facets is vital.

Illustration: While sourcing IoT products for a logistics firm, a clear mismatch between the external products and the company's technology can cause a financial drain, as was witnessed in one of my engagements.

  • Cross-functional Coaching: With their bird’s-eye view, product managers often guide specialists, offering varied perspectives.

For instance, while mentoring an engineer skilled in product movement, explaining the broader spectrum of R&D, project management, and strategy can enhance her effectiveness.

According to The McKinsey Product Management Index, product managers spend their time like this:

Product manager time diagram
Time spent by product managers

A Glimpse into the Product Manager's Diary

Here's a practical illustration of the product manager’s potential. Tasked with revitalizing a dwindling product line for an engineering firm, my approach entailed:

  • Market research and competitive analyses, insuring that we look not only to product map but to competitive environment and ligenement of product with company values and vision.
  • Collaborations with offshore partners for swift execution
  • Revamping sales strategies and product pricing. Product manager often are drivers for growth, helping sales team to ensure competitive offer and promoting products.
  • Introducing a new product

Not finished.


In the realm of product development, the roles of a product owner and product manager may seem overlapping, but they cater to distinct facets of the product lifecycle. The product owner is deeply entrenched in the Scrum methodology, overseeing sprint planning, crafting user stories, and mapping out test planning. Their primary duty is to maintain the product backlog and ensure the team's alignment with the roadmap. In contrast, the product manager operates on a broader spectrum, orchestrating high-level product strategies, defining overarching requirements, and liaising with diverse departments to ensure that the product meets business objectives and customer needs.

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